Terms & conditions
General
The following Terms and Conditions outline the terms under which a delegate may attend an Energy Huddle event or assembly (the “Event”). Before submitting your registration form for the Event, please carefully review these Terms and Conditions. Together with your completed registration form (the “Registration Form”), these Terms and Conditions constitute the entire agreement between you, your organization, and us regarding the delegate’s registration for and attendance at the Event. By submitting your Registration Form, you and your organization agree to be bound by these Terms and Conditions.
Cancellation & refund policy
Once a ticket has been purchased, The Energy Huddle does not offer cancellations or provide refunds. If a delegate is unable to attend the Event, they may a) designate a substitute, provided 48 hours' notice is given and the substitution is approved at the discretion of The Energy Huddle or b) receive a credit note towards another Energy Huddle Event.
If a Force Majeure event, in The Energy Huddles' reasonable opinion, affects (i) the ability to hold the Event at the planned venue, platform, date, or time, or (ii) the Event generally, The Energy Huddle may, at its discretion, either provide an alternative venue or platform for an in-person or digital Event, or reschedule the Event. You agree that any fees paid to The Energy Huddle will apply to the rescheduled Event, and you will not be entitled to compensation. If The Energy Huddle chooses not to reschedule or is unable to do so, your sole remedy will be a refund or credit towards another Energy Huddle event. A "Force Majeure Event" includes events beyond The Energy Huddle's control, such as supplier failure, venue cancellation, industrial disputes, government actions, natural disasters, pandemics, or acts of terrorism or war. These Terms and Conditions will apply to any rescheduled Event.
Payments
Payment for Event attendance, including all applicable taxes (such as VAT), must be made in full at the time of booking. If The Energy Huddle provides an invoice, payment is due 30 days after the invoice date. If the Event is within 30 days, payment must be made on or before the Event’s start date.
If you’ve booked using an offer including an “early bird” rate, you must ensure full payment is made according to the above. If payment is not received on time, any discounts will be revoked, and you will be required to pay the full Fee.
Photographs & videography
Photographs, audio, video, and audio-visual recordings may be taken during the Event by Argus or authorized third parties. The Energy Huddle may use these recordings for promotional purposes, without payment, based on our legitimate interest in documenting and promoting the Event, both online, on social media or in printed materials. If you prefer to opt out of this, please make us aware ahead of the Event taking place.
During an Energy Huddle Event, you are not permitted to record, photograph, film, broadcast, or make any other recordings of the Event including Event sessions on stage or discussions held in the exhibition area or private meting spaces, as some participants may not consent to the use of their personal information. The Energy Huddle assumes no liability for recordings made by other delegates or attendees.